Authorized Use of Vehicles

Q:  What is the policy governing use of University vehicles?"
A:  Vehicles can be used only for official University business that is within an employee's scope of employment. Legally, personal use is travel usage not within the employee's scope of employment.

Q:  What does the scope of employment mean?
A:  The definition of 'scope of employment' contained in the Governmental Tort Claims Act is as follows:  Scope of Employment means performance by an employee acting in good faith within the duties of his office or employment or of tasks lawfully assigned by a competent authority including the operation or use of an agency vehicle or equipment with actual or implied consent of the supervisor of the employee.

Q:  Can I use a University vehicle to run my children to school or stop by a grocery store; it is on my way to work?
A:  NO! You are personally at risk in any personal use situation. This means that you could be held financially responsible to third parties in the event of an accident. Our advice is to never use any University vehicle for personal use.

Q:  Who can lease a University Motor Pool vehicle?
A:  Any authorized departmental, state, or federal employee who needs a vehicle to conduct official business and who has a valid University account number to charge the billing.

Q:  Can a graduate or undergraduate student use a University vehicle?
A:  Yes, but only for official University business. Students must be employed by the University and either be given written vehicle checkout authorization on departmental letterhead (signed by the department head) or have a travel authorization card (issued by Transportation Services). This memo or card will serve as the student's staff identification and must be presented along with a valid driver's license and current student identification card. The memorandum or authorization card must state when the authorization expires for the student to lease a vehicle.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit

Animals are not permitted on the Transit Buses unless they are secured in an approved pet carrier. Service animals, as defined by current Federal Transit Administration Regulations, are permitted. Service dogs must remain under control of the owner at all times. Service animals must remain on the floor without blocking the aisle or on their owner's lap. For more information, please refer to